FAQs Catalog
County Clerk FAQs
Can I buy a hunting and fishing license from the County Clerk's Office?
No. You can get hunting and fishing licenses from town clerks or sporting goods stores.
Do you process passports?
Yes. Applications for new and renewal of passports are available at the County Clerk's Office in Mayville. Fees are listed in the Fee Schedule. Forms are available at Travel.state.gov. Appointments are appreciated by calling 753-4523.
How can I get a copy of a birth, marriage or death certificate?
Birth and death certificates (also known as vital records) are available from the town, city, or village clerk where the birth or death took place. Marriage records are available from the town, city, or village clerk where application for the marriage license was taken. Also, marriage records for the entire county are available in the County Clerk's Office for the time period of 1908 to April of 1935.
How do I add or remove a name from my deed?
To add or delete names from a deed you will need to complete and record a new deed. Forms are available from your attorney or from a legal stationery store. You will also need to complete New York State forms RP-5217 (Real Property Report) available at: http://www.tax.ny.gov/research/property/assess/rp5217/index.htm;
and a TP-584 (Transfer Tax Report), available at: http://www.tax.ny.gov/forms/real_prop_tran_cur_forms.htm.
I need a copy of my judgment of divorce, can I get that from the County Clerk's Office?
Yes, the fee is $4 for up to four pages, plus $1 for each additional page. Most judgments of divorce are less than four pages.
I need a Federal I.D. number, where do I go?
The federal government issues Federal ID numbers. To obtain an application you can contact the Small Business Development Center at 716-338-1024.
I need a Tax ID number, can you issue that for me?
No, we are unable to issue a Tax I.D. number to you. You can only obtain a Sales Tax I.D. number from the New York State Department of Taxation and Finance. You can obtain an application form from our office to apply for a Sales Tax I.D. number.
What are your hours?
The County Clerk's Office hours are: 8:30 a.m. to 4:30 p.m.
What are your recording fees for real estate documents?
We have listed our recording fees in the County Clerk section of the website titled Fee Schedule.
What records are available from the County Clerk, in researching my genealogy, "my family tree"?
The County Clerk's Office has state Census records (1825 to 1925), naturalization records (1814 to 1972), marriage records (1908 to 1935), property deeds and mortgages (1811 to present), and tax assessment records (1854 to 1934). Birth, marriage, and death records, also known as vital records, are available from the Town or City Clerk's Office where the event occurred. In New York State, vital records were first kept starting in 1881.
When do I need a business certificate?
By New York State Law, you must have a business certificate filed in the county in which you conduct business if you are operating under a name other than your own. Fees are listed in the Fee Schedule. Sales tax identification numbers are available from the New York State Department of Taxation and Finance. Application forms are available from this office by contacting the Small Business Development Center at 716-338-1024 or by contacting the New York State Department of Tax and Finance at 800-calltax.
Where can I purchase a marriage license?
You can purchase a marriage license from any town or city clerk in New York State.
Where do I get a copy of a deed and what do I need?
All deeds recorded in the County Clerk's Office are public information. Copies can be obtained by providing the name of owner and address of the property. Copy fees are in the Fee Schedule.
Where do I go to pay my property taxes?
Real Property Tax information is available from the County Finance Department, Real Property Division at 716-753-4221. Their office is located on the first floor of the Gerace Office Building, 3 North Erie Street, Mayville, New York 14757.