All fees related to a recording must be made payable to the ‘Chautauqua County Clerk’
Payments are accepted in the form of cash, check, money order, cashier check, or credit card. We accept all major credit cards for charges of $20.00 and over, with a mandatory 2.5% processing fee.
The following is a current Land Records fee schedule for the Office of the Chautauqua County Clerk.
**Mortgage Tax and Transfer Tax (as applicable) due at Recording**
RECORDING A DEED
Statutory Recording Fee $50.00
Each Additional Page $5.00/page
Mandatory Notice of Transfer $10.00
Form TP-584 Filing Fee $5.00
(NYS Transfer Tax Form)
State/County Transfer Tax See Below
Form RP-5217 Filing Fee
(Real Property Transfer Report)
• Residential and Agricultural Property Class: $125.00
• All Other Property Types (Code 300 and above): $250.00
Required Tax Forms:
TP-584 and Instructions
RP-5217 and Instructions
IT-2663 and Instructions (for Out-of-State Sellers)
Important Notes:
All deeds submitted to the Chautauqua County Clerk must include a legal description of the property, along with a copy of the full deed.
It is required that both the Grantor(s)’ and Grantee(s)’ full names and physical addresses be on the document. Grantor(s) original, notarized signature is required on the deed.
** There is not to be any white out, nor redaction on the document. Should an error need correction, we recommend a new deed be drawn. In the event a new deed cannot be produced, we ask that the error be crossed out with a single line and initialed by the corrector. **
If any of these requirements are not fulfilled, the Deed will be rejected due to noncompliance.
RECORDING A MORTGAGE
Statutory Recording Fee $50.00
Each Additional Page $5.00/page
Per Document Cross-Referenced $0.50 each
NYS Mortgage Tax See Below
DISCHARGE OF MORTGAGE (aka SATISFACTION OR RELEASE OF MORTGAGE)
Statutory Recording Fee $50.00
Each Additional Page $5.00/page
Per Cross-Reference $0.50 each*
(Mortgage, Consolidated Mortgage, Correcting Mortgages)
*Note that each mortgage constitutes one cross reference. For example, if three (3) mortgages (recited in the Discharge) have been assigned and consolidated by one Discharge, then three (3) cross references will be charged. ($1.50 in addition to Recording Fee)
ASSIGNMENT OF MORTGAGE
Statutory Recording Fee $50.00
Each Additional Page $5.00/page
First mortgage Cross-Referenced $0.50 each
Additional Mortgage Cross-Referenced $3.50/each
LAND CONTRACT
Statutory Recording Fee $50.00
Each Additional Page $5.00/page
LEASE
Statutory Recording Fee $50.00
Each Additional Page $5.00/page
RELEASE OR SURRENDER OF LEASE
Statutory Recording Fee $50.00
Each Additional Page $5.00/page
MODIFICATION AGREEMENT
Statutory Recording Fee $50.00
Each Additional Page $5.00/page
Each Mortgage Cross-Referenced $0.50 each
RELEASE OF REAL PROPERTY FROM JUDGMENT LIEN
Statutory Recording Fee $50.00
Each Additional Page $5.00/page
STATE/COUNTY TRANSFER TAX
Transfer tax in Chautauqua County is $4.00 for the first $1000.00 of consideration, then $2.00 per $500.00 of consideration thereafter. This is broken down as 50% each to New York State and Chautauqua County.
For example, if the purchase price of a property is $150,500.00, the Transfer Tax will be $602.00; if the purchase price is $150,501.00, the Transfer Tax will be $604.00. This total tax will be split evenly between the State and the County.
NEW YORK STATE MORTGAGE TAX
Mortgage tax can be computed by calculating 1.25% of the mortgage amount. The 1.25% tax is divided as follows: Basic Tax = 0.5%, Special Additional Tax = 0.25%, Additional Tax = 0.25% (minus $25 if the property is a 1-2 family dwelling), and Local Tax = 0.25%.
If an exemption is claimed for the Mortgage Tax, the mortgage must be accompanied by an affidavit. This affidavit should state the exemption, and must be signed and notarized. Exemptions apply to federal credit unions and privately held mortgages, where this exemption is for 0.25% (representing the Special Additional Tax), and to government agencies where the exemption is for the entire 1.25%.
